Admin Portal Overview
The Admin Portal provides comprehensive tools for managing your organization's AI Photo Trainer platform, including photographer accounts, company-wide analytics, and achievement badge configuration.
What is the Admin Portal?
The Admin Portal is a web-based management interface designed for company administrators and supervisors. It serves as the central hub for:
- User Management: Create and manage photographer accounts with secure PIN-based authentication
- Performance Monitoring: Track company-wide quality metrics and individual photographer statistics
- Achievement Configuration: Customize badge criteria and view badge leaderboards
- Data Export: Generate reports and export analytics for business intelligence
[IMAGE: Admin Portal Dashboard Overview]
Full admin dashboard showing navigation and key metrics
Web-Based Access: The Admin Portal is accessible from any modern web browser on desktop or tablet. No software installation required - simply navigate to your company's admin portal URL.
Access Requirements
Login Credentials
Admin Portal access is restricted to authorized personnel only. To access the portal, you need:
- Admin Email: Your registered administrator email address
- Password: Secure password set during initial account creation
- Two-Factor Authentication (2FA): Optional but recommended for enhanced security
Access URL
The Admin Portal is hosted at:
https://training.schoolpicturedays.com/adminYour company may have a custom subdomain. Contact your IT administrator if you're unsure of your portal URL.
Supported Browsers
| Browser | Minimum Version |
|---|---|
| Google Chrome | 90+ |
| Microsoft Edge | 90+ |
| Mozilla Firefox | 88+ |
| Safari (macOS) | 14+ |
Security Note: Admin accounts have elevated privileges. Always log out after your session, enable 2FA, and never share your credentials. Admin activity is logged for security auditing.
Key Features
Photographer Management
Create, view, edit, and manage photographer accounts across your organization:
- Account Creation: Add new photographers with auto-generated 6-digit PINs
- PIN Management: Reset PINs, regenerate lost credentials, track PIN usage
- Status Control: Activate or deactivate photographer accounts
- Bulk Operations: Import multiple photographers via CSV, export photographer lists
- Session History: View complete history of each photographer's rating sessions
- Performance Metrics: Individual quality scores, photos rated, badges earned
[IMAGE: Photographer Management Table]
List of photographers with status and actions
Analytics & Reporting
Gain comprehensive insights into your organization's photo quality and photographer performance:
- Company-Wide Dashboard: Real-time statistics for all rated photos across all photographers
- Quality Trends: Historical graphs showing quality improvement or decline over time
- Issue Detection: Aggregate data on common problems (glare, pose, exposure, etc.)
- Photographer Comparisons: Leaderboards and performance rankings
- Session Analytics: Detailed breakdowns of individual rating sessions
- Export Reports: Generate CSV, Excel, or PDF reports for stakeholders
Badge Configuration
Customize the achievement badge system to match your company's goals:
- Criteria Adjustment: Change thresholds for all 10 achievement badges
- Badge Statistics: See how many photographers have earned each badge
- Leaderboards: Track top performers by badges earned
- Custom Badges: Create company-specific achievements (coming soon)
Navigation Guide
Main Navigation Menu
The Admin Portal uses a sidebar navigation system with the following sections:
| Section | Purpose |
|---|---|
| Dashboard | Company-wide overview, quick stats, recent activity |
| Photographers | Manage photographer accounts, PINs, and permissions |
| Analytics | Detailed reports, quality trends, performance comparisons |
| Badges | Configure achievement criteria, view badge statistics |
| Settings | Admin account settings, company preferences, API keys |
[IMAGE: Admin Portal Navigation Sidebar]
Sidebar menu showing all admin sections
Quick Actions
Common administrative tasks are accessible from the top header bar:
- ➕ New Photographer: Quickly create a new photographer account
- 📊 Export Report: Generate and download analytics reports
- 🔔 Notifications: View system alerts and activity logs
- 👤 Profile Menu: Access your admin account settings, change password, logout
Getting Started: After logging in for the first time, start by creating your first photographer account. Navigate to Photographers → Add New to begin.
Next Steps
- Photographers - Learn how to create and manage photographer accounts
- Analytics - Explore company-wide performance reports
- Badges - Configure achievement badge criteria